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Careers @ Procentrix

Proposal Specialist

Herndon, VA

Position Description

​​​The Proposal Specialist is a dynamic individual who enjoys the proposal creation and facilitation process and possess strong writing skills, coordination skills, and the desire to work in an organization that values agility and creativity. As our Proposal Specialist, you will assist in the development of (federal IT) proposal kickoff activities, schedules, outlines, task assignments, and compliance matrices and will coordinate with writers and partners throughout proposal content development, submission, and debrief. You thrive in a collaborative environment and are willing to take guidance and provide recommendations for improvement. Your responsibilities may include the following:

  • Hands-on role in the writing, review, and editing of proposal documents, in close collaboration with technical and management contributors, ensuring they are well organized, clear, and concise and are written with a single voice.
  • Review proposal inputs and manage gaps.
  • Ensure proposals on time, compliant, and compelling and will facilitate recovery activities and schedule through color team reviews.
  • Leverage existing collaboration tools (Microsoft Office/SharePoint) as a means of establishing and managing standard proposal sites and reusable content.
  • Help formulate and execute a Procentrix Task Order response “engine” to aid in effectively and efficiently managing BPAs, GWACs, and other IDIQs.
  • Collaborate closely with the leadership team on prioritization based on proposal schedules.
  • Support proposal resource planning and tracking as you work collaboratively with internal staff and partners to assign and balance workloads across demanding timelines.
  • Collaborate closely with the leadership team to review and analyze debrief data in order to apply lessons learned, accordingly.

Required Skills

  • At least 3 years of experience in proposal development for Federal Government IT services opportunities.
  • Outstanding editing and persuasive writing skills.
  • Demonstrated proficiency with Microsoft office suite tools (MS Outlook, MS Word, SharePoint, Power Point, and Excel/including spreadsheet formulas and graph/chart implementation).
  • Hands-on experience with proposal writing, including content and/or graphics creation.
  • Knowledge and experience of the Federal Government acquisition process and associated competitive proposal / bid processes (in a professional services context).
  • Experience managing winning proposal efforts for IDIQ's, Task Orders, and Contract opportunities.
  • Strong critical reasoning and problem-solving skills and analytical abilities to identify trends in proposal activity.
  • High degree of presence, credibility and confidence in working with senior colleagues.
  • Flexibility and the ability to handle ambiguity, deadline pressure, and conflicting requests.
  • Team orientation, with a strong sense of commitment to team members.
  • Willingness to coach staff to improve their proposal writing skills.
  • Mastery of the English language.

Desirable Skills

  • Experience with creation of graphics using Adobe Illustrator, or comparable tools, to depict proposal win themes.
  • Experience with Oral Presentation development

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Procentrix is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, marital or veteran status, the presence of a non-job related medical condition or handicap, or any other legally protected status.   Click here for additional compliance information 

Our Benefits

  • Major Medical, Dental, Vision (HMO or POS)
  • Short, Long-Term Disability Coverage
  • Life and AD&D Insurance​
  • 401(k) with Matching Contributions
  • Flex Spending Account
  • Tuition Reimbursement
  • Employee Referral Bonuses
  • Optional Supplemental Life, AD&D
  • 10 Paid Holidays Per Year​
  • Paid Time Off
  • Employee Assistance Program
  • Merit Bonuses​

What Makes us Procentrix

We operate on the principle of “mutual respect” and recognize that at the core of every successful company are people and when those people are challenged, encouraged and respected, they create the framework within which creativity and innovation thrives.

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Our employees are our most important asset. They develop our solutions, deliver our services, and are the face of our company.

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We encourage people to “think outside the box”. We listen to each other's ideas. Not all are pursued but none are ignored.

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We were founded on the promise of sound business ethics. We respect our customers, employees, and business partners and we lead by example.

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Our strong benefits package attracts and retains top quality, highly-motivated individuals who share our enthusiasm and drive.

Awards and Recognition

Our company culture and the innovative employees it has attracted is paying off! We have been honored to receive many prestigious awards and we cherish the many informal praises we receive from our customers.

Washington Post Best Places to work Virginia Best Places to work Inc. 5000